Merger Privacy Notice
Greater Brighton Metropolitan College Merger Privacy Notice
Welcome to Greater Brighton Metropolitan College's (the College) privacy notice.
The College respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our websites (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. You can also download a pdf version of the policy here.
1. Important information and who we are
Purpose of this privacy notice
This privacy notice outlines how personal data held by Greater Brighton Metropolitan College will be used and shared with Chichester College Group before 1 August 2022 to facilitate the proposed merger between the Colleges.
Greater Brighton Metropolitan College is the controller and responsible for your personal data (collectively referred to as "the College", "we", "us" or "our" in this privacy notice).
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
Our full details are:
Full name of legal entity: Greater Brighton Metropolitan College
Name of DPO: Shaun Mallin
Email address: DPO@gbmc.ac.uk
Postal address: Greater Brighton Metropolitan College, West Durrington Campus, Littlehampton Road, Goring-By-Sea, Worthing, West Sussex, BN12 6NU
Telephone number: 01903 273047
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO); the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes: This version was last updated in March 2022.
2. The data we collect about you and how it will be used
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
The data being shared under this agreement is already held by the College and we refer you to our other privacy notices published on our website for details of how this data was collected and how it is used.
The data is being shared under the lawful basis of legitimate interests to ensure our computer systems are able to effectively communicate on merger date and to meet our legal obligations for employment and TUPE purposes.
We are sharing different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes your home address, email address and telephone numbers.
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of any courses and related materials you may have purchased from us.
- Profile Data including your username.
- Special Category Data including details about your race or ethnicity, declared disabilities and trade union membership.
3. The disclosures of your personal data
Personal data is being shared with Chichester College Group, who are registered as fee payers with the Information Commissioner with registration number Z4919601.
Chichester College has published their data protection policy and privacy notices on their website, which can be found at https://www.chigroup.ac.uk/governance/data-usage
4. International transfers
Data shared under this agreement will not be transferred outside the European Economic Area (EEA) or a country which has been deemed not to provide an adequate level of protection for personal data by the European Commission.
5. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
6. Data retention
Data shared under this agreement will only retain your personal data for as long as necessary to fulfil the purposes of the proposed merger. These data sharing activities will end on the merger date of 1 August 2022.
7. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
• Request access to your personal data
• Request correction of your personal data
• Request erasure of your personal data
• Object to processing of your personal data
• Request restriction of processing your personal data
If you wish to exercise any of the rights set out above, please contact Greater Brighton Metropolitan College via our DPO.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
GREATER BRIGHTON METROPOLITAN COLLEGE
25 March 2022